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Exhibitor Information

EVENT LOCATION

Doubletree by Hilton Seattle Airport
8740 International Blvd
Seattle, WA 98188

EXHIBIT DETAILS
Each exhibit table includes one six foot table, two chairs, and access to wifi. Electricity is available for an additional fee.
EXHIBIT DISPLAY GUIDELINES
Please limit your exhibit display to the area of your exhibit table. Tabletop displays are permitted. Freestanding floor banners are acceptable depending upon table location and space. Exhibitors are permitted to provide any type of literature, giveaways, raffle prizes, etc. Exhibitors may engage in any form of sales or promotions as long as it is not in conflict with the Exhibitor/Sponsor Conduct guidelines below.
SHIPPING OF DISPLAYS/PRODUCTS
If you need to ship your display or materials directly to the hotel, please plan to have them arrive at the venue after March 1, 2025. The fee is $10 per parcel or $75 per pallet. This fee must be paid directly to the venue using the form linked below.
EXHIBITOR/SPONSOR CONDUCT
  • Sponsors and exhibitors must conduct business at their exhibit space only (unless sponsoring a meal function).
  • Sponsor and exhibitor activities must not interfere with counselor learning.
  • Sponsor and exhibitor activities must not impede another sponsor/exhibitor's ability to conduct business at their exhibit space.
  • Sponsor and exhibitor name badges may not be exchanged between individuals.
  • Sponsors and exhibitors will be served their included meals at their exhibit tables.
  • Sponsors and exhibitors are expected to adhere to the WSCA Conference Code of Conduct.
EXHIBIT SETUP
Subject to change. Due to our early start on Thursday, March 6, we highly recommend setting up on Wednesday if possible.

Wednesday, March 5, 2025
7am - 5pm

Thursday, March 6, 2025
6am to 7am
EXHIBIT TEAR-DOWN
Friday, March 7, 2025
You are welcome to break down your exhibit starting at 1:30pm. Counselors will still be in sessions but may not come back to the exhibit hall.
EXHIBIT HOURS
Subject to change.

Wednesday, March 5 - OPTIONAL
This is during our pre-con which will have approximately 200 attendees who will be in four-hour long sessions, exhibiting during this time is optional but open if you want to attend.
8am to 4pm

Thursday, March 6, 2025
7am to 5pm

Friday, March 7, 2025
7am to 3pm
ATTENDEE INFORMATION
We are expecting over 700 counselors to attend this year. Please plan your materials accordingly.
EXHIBIT STAFF
All exhibit staff must be registered via our Exhibit Staff Registration form. This is a special registration type available only to sponsors and exhibitors and helps us account for who will staff your exhibit during the event.

Sponsor Exhibit Staff Registration Form

Exhibit Only Registration Form

Not sure which form to use? Contact Erin Woodell at erin@waschoolcounselor.org
TABLE ASSIGNMENTS
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Exhibit Hall Map
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